New Starters Information
Welcome to Tadcaster Scouts!
The quickest way to contact us is to use the form on the home page to ask about a place in the group, we will then reply as soon as we can with details of when you may be able to join.
When you first contact us you will be asked to send us some basic information. This will be saved on the waiting list so we can get in touch as soon as places become available – All places are given out on a first come, first served basis so dont be shy about asking to be put on the list, the earlier the better to get the place as soon as they are old enough.
New members are given a tryout period where they can see if they like the experience, we are sure they will! Once invested they will be a part of the movement and can enjoy all the fantastic activities and opportunities for adventure.
We use Online Scout Manager to manage all our members contacts details, payments and events. To get set up on the system we would ask for your childs full name and date of birth, and your name and contact email address, and a phone number we can get hold of you if required.
More details of how to use the Parent Portal can be found on the Using Online Scout Manager page.
Once transferred into Scouting you will be able to securely access the online records yourself to update all your own contact details, and also add further information such as emergency and medical contacts. We regularly send out news and event details using these details so we would ask you to always keep your contact information up to date to ensure you get all the messages.
The online system also allows you to view the programme as soon as it is planned, and setup payments for subs and events throughout the year via a secure direct debit system.
In order to pay for the building, equipment and insurance we do have to charge, we generally follow school term dates. The good news is it is only £31.50 for each full term. A half term rate of £16 will be charged for members starting part way through the term.
These payments will initially be requested via the online system, and we would hope you can pay via this method which helps us to keep track of payments and saves paperwork! Payments for new members will not be due until after they are invested although you will still receive the requests for payment when set up on the system, these can be safely ignored until after investiture.
Payments set up online will be notified at the start of the term, or as you join, and then due the week after the first meeting back of each term, eg mid September for the Autumn term. The system automatically starts the transfer and we receive the funds after a few days.
If however you would still like to pay by cheque, these can be made out to ‘1st Tadcaster Scouts’
As a registered charity donating gift aid makes a bit difference to our finances and the facilities and activities we can offer the children. We will periodically ask for the declaration to be filled in online once you are on the system.
Each Beaver, Cub, or Scout will need their new uniform for investiture. This normally takes place 3 – 4 weeks into the term they start (gives them a chance to decide if they like it or not!)
You will only need to purchase the jumpers (Beavers & Cubs) or Shirts (Scouts & Explorers). Neckers and plastic woggles will be provided when they are invested.
Replacement Neckers and Woggles
First rule of clothing for scouting is put your name on everything! If we can not find your neckers or woggles then replacements can be provided:
- Neckers – £5.00
- Plastic Woggles – 50p
- Leather Scout Woggles – £2
All our members get lots of great opportunities to experience camps and sleepover activities throughout the year.
Why not make the most of Christmas and Birthdays and start collecting some equipment ready for your adventures!
Basic Kit List
- Sleeping Bag! (always a good start!)
- Ruck Sack (no suitcases allowed on camps!!)
- Sleep mat
- Cutlery set
- Plastic crockery set
- Couple of tea towels
- Beaver Camp Blanket (great for collecting camp badges on)
- Wash Bag
- Camp Towel (really useful to save space!)
- Walking boots
Have a look at the How to Find Us page for more information about where we meet. We look forward to meeting many new members and families in the future.
We are always looking for extra help with the meetings and activities to help out the other volunteer leaders. If you think you might be able to help out, whether a single night or looking forward to becoming a fully qualified Scout Leader, please get in touch and we would love to have you onboard.
If you have any skills or jobs which you think may be of use for us to run the meetings or help out with the general running of the group and maintaining facilities, we would love for you to get involved and are always very grateful for any assistance.